Managing a lot of commercial vehicles can be hard, even on the best of times. Add to this the long list of other issues that a manager faces every day, add on top of that knowing about every single vehicle in the fleet…So, what is the purpose of fleet management, what role does fleet management software have to play and how does it support the role of the fleet manager? Well, at Callahan Automotive, we thought we would share the answers to those questions!
What is the purpose of fleet management?
Any organization that combines vehicles for use within the business will need some form of fleet management. The purpose of these programs is to control the entire lifecycle of commercial vehicles alongside reducing improving efficiency, associated risk, increasing productivity, and ensuring compliance with legislation.
We’ve all see the Wal*Mart trucks driving down the highway, it is companies like this and so many more like: Hauliers, couriers, sales, service, utilities, public transport and the emergency services all have fleets that need managing. Being able to manage the processes required to run a fleet efficiently enables the company to control associated costs, remain competitive in the marketplace and help deliver on customer service expectations.
What is fleet management software?
These different software’s allows a fleet manager or owner, CEO, CFO, etc. to have relevant information on the performance of their fleet at their fingertips. When the system is fully operational, this chic database with numerous applications enables the recording and reporting of the key attributes that can help improve efficiencies and drive down costs. They do this by reducing downtime and improving productivity.
In summary, incorporating a software system into fleet management improves the management of:
- Vehicles, assets and equipment
- Maintenance and repair
- Fuel and emissions
- Drivers including driver license checks
- Workshops and scheduling – inspections, defect reporting and audits parts and inventory
- Accident and risk management
- Regulatory and legal compliance
- Budget and forecasting
…and much more.